Disaster is everywhere you look at the moment. Aside from recent, very real and very tragic incidents involving students at school the film industry seems to be tapping into the, ‘End of the World as we know it craze’, that is sweeping the USA and many other countries.
Probably brought about in part by Doomesday Preppers, the Nat Geo program from which you just cannot look away! I must confess to being a closet prepper myself; I live in Florida after all.
Much to the embarrassment of my children we are prepared for disaster with plans for ‘bugging out’ and for ‘bugging in’, the prepper terms for evacuating or hunkering down, complete with emergency food and water.
All of our family’s important docs are scanned to Dropbox and passports and other items are in a fireproof/waterproof grab and go box. We watch Ulitmate Survival Alaska religiously in case we can pick up more tips, because as I am sure you are aware the frigid lakes and rivers of Florida are teeming with spawning Salmon! But hey you never know! An alligator will feed you for way longer than a salmon anyway.
But what about your business, your employees and your students? Are you prepared for disaster, do you have a disaster plan/program in place? If you don’t, now is the time as up to 40% of businesses affected by a natural or human-caused disaster never reopen, (Source: Insurance Information Institute) not to mention the safety of the people in your care.
Your plan should include natural disasters that effect your geographical area and the human element. For the human element your plan should include prevention as well as an immediate survival response; can anyone just walk into your tutoring center? Consider field trips and outside events if you run an After School facility.
A preparedness policy that is consistent with the mission and vision of the business should be written and disseminated by management. The policy should define roles and responsibilities. It should authorize selected employees to develop the program and keep it current. The policy should also define the goals and objectives of the program:
- Protect the safety of employees, visitors, contractors and others at risk from hazards at your facility.
- Plan for persons with disabilities and functional needs.
- Maintain customer service by minimizing interruptions or disruptions of business operations.
- Protect facilities, physical assets and electronic information.
- Prevent environmental contamination.
- Protect your organization’s brand, image and reputation.
The National After School Association has produced a great planning document for continuation of operations and communication.
Our regular contributor Intermarket Insurance has a great risk control plan outline.
Fema and Ready.gov have the best resources I have seen for what to include in your plan. They have jointly produced Preparedness Planning for your Business, but the Fema website is a great resource in and of itself.
Online databases like oases will store your session, staff, student, invoicing and financial data in the cloud and away from any potential disaster. It is there for you as soon as you gain internet access after a disaster, from any location with a computer or smart phone.
If you have notice of an impending disaster such as a hurricane oases makes it is easy to export up to the minute data to take with you should you feel the need. Request a demonstration of what oases can do for your tutoring, After School or session based business today.